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Efficient Electronic Capture of
Paper Medical Registry Books


ScanForm performs optical character and optical mark recognition on teleforms in rugged environments, relying only on Android mobile phones and sporadic internet connections to web servers.

  • Take a picture of a handwritten form.
  • All data is digitized and exported to Excel in under 60 seconds flat.

ScanForm Process Animation

ScanForm Demonstration

Dr Pedro L. Alonso
“Weak data collection systems are hampering a timely and effective response to malaria. The epidemic in Angola offers a stark reminder of the importance of strong surveillance.”
— Dr. Pedro L. Alonso, Director, Global Malaria Program, WHO
Dr. Tedros Adhanom Ghebreyesus
“Defeating malaria is absolutely critical to ending poverty, improving the health of millions, and enabling future generations to reach their full potential ... Strong health and disease surveillance systems halt epidemics that take lives, disrupt economies, and pose global health security threats.”
— Dr. Tedros Adhanom Ghebreyesus, General-Director, WHO
Sir Arthur Conan Doyle
“I have no data. It is a capital mistake to theorize before one has data. Insensibly one begins to twist facts to suit theories, instead of theories to suit facts.”
— Sir Arthur Conan Doyle

Motivations for Medical Registry Capture

Medical registry books provide a basic accounting of hospital activities, from which one can deduce patient influx rates, hospital ward workloads, and the prevalence of different diseases. Such statistics are of vital importance to the State for efficiently allocating resources across hospitals in most need, monitoring the time and location of emerging threats, and formulating high-level medical strategies.

Paper-based registries are commonplace in medical clinics all throughout Sub-Saharan Africa. Despite the importance of these books, attempts to automate the capture of their contents has mostly been a failure. Organizations have resorted to manual transcription under withering logistical costs, or simply not extracting any data at all.

ScanForm makes solving this problem as simple as a click.

Out Patient Register Book

Solution: ScanForm

1. Take a Picture

2. Data in Excel

Current trials in nine clinics
current trials in nine clinics

Internal Machinery

ScanForm State Diagram



After digitizing paper records, ScanForm can push the digital data by API to other applications, such as dhis2, or other tools we have built for fully-automated data visualization and case management, as shown here.

Progress App Dashboard
Progress App Dashboard
Maps and Statistics
Maps and Statistics

Media Kit

Download a printable version of the ScanForm flyer.

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Mentioned by GatesNotes


We express our gratitude to our medical partners for presenting the problem to us, for allowing our engineering teams to be embedded into their day-to-day operations, for opening their homes to us and providing us with their hospitality, and for their partnership and support.

Centers for Disease Control and Prevention
Kenya Medical Research Institute