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Overview

ScanForm performs optical character and optical mark recognition on teleforms in rugged environments, relying only on Android mobile phones and sporadic internet connections to web servers.

  • Take a picture of a handwritten form.
  • All data is digitized and exported to Excel in under 60 seconds flat.
“Weak data collection systems are hampering a timely and effective response to malaria. The epidemic in Angola offers a stark reminder of the importance of strong surveillance.” —Dr. Pedro Alonso, Director, Global Malaria Program, WHO
“Defeating malaria is absolutely critical to ending poverty, improving the health of millions, and enabling future generations to reach their full potential ... Strong health and disease surveillance systems halt epidemics that take lives, disrupt economies, and pose global health security threats.” —Dr. Tedros Adhanom Ghebreyesus, Director General, WHO
“I have no data. It is a capital mistake to theorize before one has data. Insensibly one begins to twist facts to suit theories, instead of theories to suit facts.” —Sir Arthur Conan Doyle

Motivations for Medical Registry Capture

Medical registry books provide a basic accounting of hospital activities, from which one can deduce patient influx rates, hospital ward workloads, and the prevalence of different diseases. Such statistics are of vital importance to the State for efficiently allocating resources across hospitals in most need, monitoring the time and location of emerging threats, and formulating high-level medical strategies.

Paper-based registries are commonplace in medical clinics all throughout Sub-Saharan Africa. Despite the importance of these books, attempts to automate the capture of their contents has mostly been a failure. Organizations have resorted to manual transcription under withering logistical costs, or simply not extracting any data at all.

ScanForm makes solving this problem as simple as a click.

Medical Registry Book

Medical Registry Book

Solution: ScanForm

1. Take a Picture

2. Data in Excel

field test

Current trials in nine clinics

Internal Machinery

ScanForm State Diagram

software

Analytics

After digitizing paper records, ScanForm can push the digital data by API to other applications, such as dhis2, or other tools we have built for fully-automated data visualization and case management, as shown here.

Progress Dashboard

Progress App Dashboard

Maps and Statistics

Maps and Statistics

Partners

We express our gratitude to our medical partners for presenting the problem to us, for allowing our engineering teams to be embedded into their day-to-day operations, for opening their homes to us and providing us with their hospitality, and for their partnership and support.

Centers for Disease Control and Prevention
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Kenya Medical Research Institute